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KipepeoKIPEPEOBUSINESS OS
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THE OPERATING SYSTEM FOR AFRICAN BUSINESS

Every moving part.
One clear view.

Kipepeo connects your stock, sales, finance, people and field operations—so your business moves as one.

Book your private demo Explore Kipepeo ↓
Built for real operationsDesktop, browser and field teamsKenya-readyM-Pesa and eTIMS workflows

A connected business view · illustrative figures

WHY KIPEPEO

Built to grow.
Ready to fly.

Kipepeo means butterfly in Swahili. A name for the transformation we help you build.

A butterfly grows through four remarkable stages. Your business has its own journey: an idea takes root, daily work builds momentum, connected systems bring clarity, and your team gains the confidence to go further.

Discover the tools behind the transformation
  1. 01THE EGG · POTENTIAL

    Begin with a possibility.

    Every business starts with an idea worth nurturing. Give yours a foundation: organised products, customer records and a clear view of your money.

    Build your foundation
  2. 02THE CATERPILLAR · GROWTH

    Make every day count.

    Growth comes from the work you do every day. Connect sales, purchasing, stock and payroll so your people can keep the business moving.

    Connect daily operations
  3. 03THE CHRYSALIS · TRANSFORMATION

    Bring the pieces together.

    Transformation takes shape within. Shared records, traceable payments and dependable reports turn scattered tasks into a business you can understand and control.

    See the controls
  4. 04THE BUTTERFLY · POSSIBILITY

    Give your business wings.

    With clearer information and a connected team, you can make informed decisions, serve customers confidently and prepare for your next branch or opportunity.

    Explore your next chapter

You bring the ambition.
Kipepeo brings the connections that help it take flight.

01 / THE CORE

One platform runs
the whole operation.

Start with what you need. Add modules and industry packs as your operation grows—without rebuilding your business around new software.

01↗

Sales & customers

Separate cash and credit sales, quotations, orders, returns and customer accounts.

02↗

Purchasing

Supplier-first buying, purchase orders, receipts, returns and creditor balances.

03↗

Inventory

Stocktakes, lots, serials, transfers, production, repackaging and variance review.

04↗

Finance

On-screen journals, ledgers, financial statements, banking, expenses and tax records.

05↗

Payments

Cash, M-Pesa, card and bank accounts, split payments, references and allocations.

06↗

People & payroll

Employees, pay groups, attendance, leave, statutory settings, payslips and pay runs.

07↗

Delivery & field teams

Delivery documents, routes, collections, van trips and workshop field workflows.

08↗

Reports & visibility

Business snapshots, money balances, stock movement and operational reports.

09↗

Business control

Record search, imports, company and branch access, backups and update checks.

PEOPLE & PAYROLL

Your people.
Their time.
The right pay.

Employee records, attendance, leave and pay runs belong together. Keep payroll connected to your accounts, with salary payments and statutory balances tracked separately.

  • Prepare the pay run. Set pay groups and schedules, then bring in earnings, deductions and spreadsheet inputs.
  • See the time behind the pay. Review clocked hours, leave approvals, remaining days and utilization.
  • Keep the records clear. Work with editable statutory settings, payslips, payroll reports and employee pay documents.
PAYENSSFSHIFHousing levy
See People & Payroll in your demo
PEOPLE & PAYROLL

From hours to payslips.

Illustrative view
EmployeesTime & leavePay run
AO
Sample employeeMonthly pay group · October
Prepared
Gross pay
KES 48,500
Deductions
KES 7,700
Net pay
KES 40,800
Annual leave utilization75%

18 of 24 allocated days used · 6 days remaining

Connected to your books. Review salary costs, employer contributions, net pay and statutory amounts owed in their own records.

Sample figures show the workflow, not statutory rates or an actual employee's pay.
CONNECTED OPERATIONS

The office knows what’s happening in the field.

Orders, delivery, collections, stocktakes, workshop inspections and approvals stay connected to the same live business record.

  • Keep the Windows counter moving. Approved desktop workflows continue offline and synchronize when the server is reachable.
  • Bring the field into view. Online mobile teams capture deliveries, payments and workshop records at the source.
  • Never lose the trail. Every event is scoped, timestamped and auditable.
See mobile operations
9:41● ● ▰
KipepeoKIPEPEOBUSINESS OS◌
FIELD OPERATIONS

Morning, Amina.

Westlands Route · 12 stops

ROUTE PROGRESS7 / 12 stops
58%

Next delivery

08
Karibu HardwareWaiyaki Way · 18 items
›
09
Buildmart WestRing Road · 26 items
›
Open route manifest →
✓Delivery completedSigned by J. Kamau · 10:42
↗Collection receivedKSh 48,200 via M-Pesa
02 / FIND YOUR FIT

Built around the way
your business works.

Choose your field. See the everyday workflows that fit it, from specialist industry workspaces to the shared tools every business needs.

Specialist workspace

From your counter to their construction site

Hardware & building

Keep contractor accounts, project quotations and site deliveries connected to the stock you actually hold.

  • BOQs and project quotations
  • Customer credit and staged collections
  • Units, stock transfers and site deliveries
Explore this with us
A DAY IN YOUR BUSINESS
  1. 01Quote a project
  2. 02Confirm the sale
  3. 03Arrange delivery
THE CONNECTION THAT MATTERS

A contractor buys on credit. The sale, stock movement and customer balance stay connected.

Four specialist workspaces, with shared sales, stock, finance and people workflows for more types of business. We'll match the modules to your operation in your demo.

THE DETAILS THAT KEEP WORK MOVING

More than a sale.
Every connected record.

Explore the work behind each module. Your demo brings the relevant workflows together for your business.

Sales & customer accounts
  • Separate cash and credit selling flows
  • Customer-first credit sales and returns
  • Quotations, orders and sales history
  • Debtors, statements and collections
  • Deposits, vouchers and loyalty
  • Payment terms and delivery handoff
Purchasing & supplier accounts
  • Supplier-first cash and credit purchases
  • Purchase orders and partial receipts
  • Purchase returns against original receipts
  • Creditors, statements and payment schedules
  • Supplier bills, due dates and settlement
  • Receiving with lot and serial details
Inventory & warehouses
  • Availability and stock movement
  • Stocktakes, imports and variance review
  • Lots, expiry dates and serial tracking
  • Warehouse transfers and write-offs
  • Recipes, BOMs, production and repackaging
  • Internal material requests and tracked stock review
Finance & payments
  • On-screen journals and general ledger
  • Profit and loss, balance sheet and cash flow
  • Trial balance, VAT and withholding records
  • Bank accounts, money accounts and reconciliation
  • Split payments, references and allocations
  • Payroll expenses and statutory liabilities
People & payroll
  • Employee records and spreadsheet imports
  • Pay groups, working schedules and pay inputs
  • Pay runs, payslips and payroll reports
  • Editable PAYE, NSSF and statutory settings
  • Leave applications, approvals and utilization
  • Time clock, timesheets and employee pay documents
Business visibility & control
  • Home snapshots for takings, balances and low stock
  • Record search with navigation to results
  • Company, branch, warehouse and role controls
  • Mobile delivery, collection and field workflows
  • eTIMS status, retries and configured submissions
  • Windows offline workflows, server backups and app update checks
03 / BUILT FOR HERE

Global-grade controls.
Local operating reality.

M-PESA

Payments that reconcile.

Record M-Pesa payments with references and money accounts, then allocate collections to the customer documents they settle.

KRA eTIMS

Tax built into the flow.

Review fiscal document status and retries, with submission workflows connected to your configured eTIMS integration.

WINDOWS OFFLINE

Internet down. Business up.

Approved Windows desktop workflows keep working locally. Mobile and browser workspaces use an online connection.

MULTI-COMPANY

One group. Clean books.

Move between companies and branches with records, tax identities, stock and access scoped to each business.

04 / CONTROL BY DESIGN

Fast for the team.
Serious about control.

Kipepeo is designed around the records a business cannot afford to lose, duplicate or expose.

01

Scoped access

Role, company, branch and device permissions keep every user inside their operating boundary.

02

Maker-checker approvals

Roles, approval records and posted-document checks support clear accountability for sensitive operations.

03

Immutable ledgers

Posted stock and financial records are corrected through traceable reversals—not silent edits.

04

Traceable decisions

Review the source documents, payment references and stock movements behind the figures on your dashboard.

YOUR NEXT CHAPTER STARTS HERE

Give your business
room to fly.

Tell us how your business operates. We’ll show you how Kipepeo can bring it together.

Book your private demo